Records live in notebooks
Sales in one book, expenses on receipts, loans in memory. Nothing adds up until someone sits down to rebuild it.
Accounting should not be a hassle. So we built it into the work itself.
The tools that keep big companies in control, a general ledger, journals, a profit and loss and a balance sheet, have always needed an accountant to drive them. Pinkapple puts them in the hands of everyone who runs a business.
Why we started
Accounting speaks a different language
Debits, credits and accruals are a wall for people who simply sold, bought and paid. So the books wait for an accountant.
The numbers come too late
By the time a profit and loss arrives, the season is over and the decisions it could have changed are already made.
You do the work. Pinkapple keeps the books.
Record what happened the way you would say it. Pinkapple applies the posting rule, writes the balanced journal in the general ledger, and your statements are ready whenever you want them.
A farmer, a soap maker, an investment club, a clinic. Same books.
A season on a four-acre farm
Seed, workers, a tractor, a SACCO loan and two harvests. The farmer records what happened; the books follow.
- Puts UGX 3,000,000 of savings into the farm for the season
- Buys maize seed and fertiliser at the agro shop
- Hires a tractor to plough four acres
- Buys a knapsack sprayer that will last several seasons
- Takes a UGX 1,000,000 input loan from the SACCO
- Pays workers for weeding and harvest by mobile money
- Pays a truck to carry the harvest to market
- Sells 1,800 kg of maize to a buyer, who pays 2,000,000 now and the rest later
- Sells 400 kg of beans at the market for cash
- Repays UGX 500,000 to the SACCO, including 60,000 interest
- The sprayer wears a little: one season of its life is used up
A month making soap in a garage
Oils and caustic soda on credit, a helper on production days, bars sold to shops by mobile money. Stock and costs follow every batch.
- Puts UGX 1,500,000 of savings into the soap business
- Buys a mixing drum and soap moulds
- Gets oils, caustic soda and fragrance from a supplier, to pay later
- Makes 800 bars, using 450,000 worth of materials
- Pays a helper for the production days
- Buys wrappers and labels for the bars
- Sells 600 bars to shops at 2,500 each; shops pay by mobile money
- Pays the supplier 400,000 of what is owed
- Pays the electricity and water bills
- The drum and moulds wear a little: one month of their life is used up
A year in a 20-member investment club
Monthly contributions, treasury bills, shares and a loan to a member. Every member can see what the club owns and what each share is worth.
- 20 members pay 100,000 each into the club account
- Pays registration and bank charges
- Buys treasury bills with 1,500,000
- Lends a member 300,000 at interest
- Buys shares in a listed company
- Earns interest on the treasury bills
- The member repays the loan with 30,000 interest
- Receives a dividend on its shares
- Pays for the annual general meeting
- The shares are now worth 60,000 more than the club paid
A month in a growing clinic
Consultations, a pharmacy, an insurer that pays later and a bank loan for equipment. The same books work for a 200-bed hospital.
- The owner puts UGX 5,000,000 into the clinic
- Buys lab equipment for 2,500,000: 500,000 cash and the rest on a bank loan
- Stocks the pharmacy with 900,000 of medicines, to pay later
- Sees patients for consultations and lab tests, paid in cash and mobile money
- Dispenses medicines worth 1,200,000 that cost 700,000
- Bills an insurer for covered patients, to be paid next month
- Pays the nurses and clinical officer
- Pays the rent
- Repays 300,000 on the bank loan, including 60,000 interest
- The lab equipment wears a little: one month of its life is used up
The same books, at every size
One farmer, one shop
Everyday actions become a real set of books without learning accounting.
- Their own profit and loss
- Their own balance sheet
- Season by season, plot by plot
A cooperative or SACCO
Every member keeps their own records, and the organisation sees the whole picture.
- Member statements and payouts
- Aggregated statements for the cooperative
- Savings, loans and produce on one ledger
An enterprise with branches
Each branch runs its own day; finance closes the group from the same ledger.
- Statements per branch
- Consolidated statements with eliminations
- Approvals, audit trail and controls
Enterprise-grade, small-business simple
Plain language first
People describe their work; the system speaks accounting. Nobody should need a course to keep their own books.
The ledger is never optional
Every service, from lending to the kitchen, posts to a real double-entry general ledger. No side spreadsheets.
Built for how business runs here
Mobile money, UGX and other currencies, branches that open and close their own day, and networks that drop.
Enterprise controls for everyone
Approvals, roles and an audit trail come standard, so a small business grows into a large one without changing systems.